Skip to main content
ESH Manual Page: 7000: Occupational Health and Safety
1.0 POLICY

It is the policy of the Sanford Underground Research Facility (hereafter referred to as SURF) to require the use personal protective equipment (PPE) whenever the workplace poses a hazard to the head, eyes, hands, body or feet of anyone who enters SURF work spaces.  In addition, any individual required to use PPE shall be trained in its use.

2.0 SCOPE

This policy applies to all individuals who work at or visit SURF in any capacity. It should be noted that there may be references to PPE requirements in other EHS procedures that deal with specific hazards such as noise, radiation and sources of ignition from electric arcs, welding, open flames, radiant heat and sparks, etc.

3.0 RESPONSIBILITIES

3.1. Department Directors shall:

  1.  Ensure that job hazard analyses identify any needs for specific PPE beyond the base requirement for all work activities in their areas of responsibility. 
  2.  Provide their supervisors with the authority and support for PPE equipment and enforcement of use.
  3.  Ensure department employees, or any other workers, who enter work spaces under their control, are made aware of the requirements for PPE and that such PPE is actually worn.
  4.  Ensure that department employees, or any other workers who enter work spaces under their control, are trained in how to properly don, doff, adjust, and wear PPE that is required. Additionally, ensure that such workers understand the limitations of the PPE and that they are trained in the proper care, maintenance, useful life, and disposal of the PPE.
  5. Verify that any department employees, or any other workers for whom they are responsible, wear any PPE that is prescribed by others when entering workspaces under another department’s control.  

3.2. Supervisors shall:

  1.  Perform job hazard analyses to identify needs for specific PPE beyond the base requirement for all work activities in their areas of responsibility. 
  2.  Ensure that employees, or any other workers who enter work spaces under their control, are made aware of the requirements for PPE and that such PPE is actually worn.
  3.  Ensure that employees, or any other workers who enter work spaces under their control, are trained in how to properly don, doff, adjust, and wear PPE that is required. Additionally, they shall ensure that such workers understand the limitations of the PPE and that they are trained in the proper care, maintenance, useful life, and disposal of the PPE.
  4.  Ensure that any employees, or any other workers for whom they are responsible, wear any PPE that is prescribed by others when entering workspaces under another department’s control.

3.3. Workers shall:

  • Use and maintain PPE as defined in this policy and as required by their supervisors.
  • Always wear proper attire that is suitable for the workplace. 

3.4. The EHS Department shall:

  • Provide consultation to departments on the OSHA requirements for PPE and assist with the hazard assessment process to determine the need for specific PPE, if requested.
  • Provide training in the proper selection, use, care, and disposal of PPE, when requested.
  • Advise or otherwise assist the Business Services in the procurement of PPE suitable for use at SURF.
  • Perform periodic inspection of PPE, as requested, and annual review of job tasks and PPE requirements.
4.0 DEFINITIONS

ANSI – American National Standards Institute 

ASTM – American Society for Testing and Materials
 
Personal Protective Equipment (PPE) – Anything worn or carried by a person for the purpose of protecting the person from a hazard 
 
PPE Exempt Areas – Surface areas where PPE is not required to be worn unless there is active construction in the area
 
PPE Required Areas – Areas where PPE is required to be worn at all times
 
Surface – Any place accessible without the use of a hoist and conveyance, with the exception of the tramway and 300L of the underground
 
Underground – Any place that must be accessed through the use of a hoist and conveyance, also including the tramway and 300L, which can be accessed through portals at the surface.
 
Laboratory Space - Area where research activities are performed, approved for occupancy, and supported by fire/life safety system

5.0 REQUIREMENTS

5.1. Surface PPE Requirements

PPE requirements for exposure at the SURF surface facility are divided into two areas based on the exposure to hazards. 

1. PPE Exempt Areas do not require PPE to be worn unless there is active construction or other activities occurring within that area that specify PPE as a consequence of the activities.  The list of PPE Exempt Areas is shown below:

• Yates Campus

  • Administration Building
  • Education and Outreach (E&O) Building
  • Ramp from E&O Building to Headframe
  • Tunnel from Headframe to Hoist Building
  • Hoist Building
  • Surface Laboratory
  • Parking lots
  • Travel areas used to access the list above

• Ross Campus o Dry Building

  • Warehouse
  • Ramp from Dry Building to Headframe
  • Hoist Building
  • Parking Lots
  • Travel areas used to access the list above

• WWTP

  • PPE is not required to walk from parking areas to the office/control room area.  PPE is required at all other locations

• #5 Shaft Area

2. PPE Required Areas are any areas not listed as PPE Exempt.  When traveling through or working in these areas, all personnel are required to wear the following PPE:

  • Hard Hats meeting the specifications contained in ANSI Z89.1-1986
  • Safety glasses with side shields meeting the specifications contained in ANSI Z87.1-1989
    • For people with prescription glasses not meeting these standards, goggles or oversized glasses meeting this specification must be worn over non-safety glasses
    • When using face shields, safety glasses with side shileds must be worn underneath the face shield
  • Safety-toe footwear meeting the specifications contained in ASTM F2413-05

5.2. Underground PPE Requirements
1. Non-Laboratory Space: 

The following PPE is required for anyone travelling or working underground at SURF:

  • Hard Hats meeting the specifications contained in ANSI Z89.1-1986
  • Safety glasses with side shields meeting the specifications contained in ANSI Z87.1-1989
    •  For people with prescription glasses not meeting these standards, goggles or oversized glasses meeting this specification must be worn over non-safety glasses
    • When using face shields, safety glasses must be worn underneath the face shield
  • Safety-toe footwear meeting the specifications contained in ASTM F2413-05.
  • Long pants and shirts or t-shirts with sleeves (sleeveless shirts / t-shirts are not acceptable). Cut-resistant arm protection is preferred underground.
  • Self rescuer approved by the Laboratory such as W65 self rescuer.  Self rescuers must be worn on a person at all times unless this poses a hazard or introduces a potential for contamination of an experiment.
  • Electric lamp
  • Reflective gear consisting of a vest, reflective hard hat band, or reflective material sewn or adhered to outer clothing.  Reflective material must be visible from any direction.

2. Laboratory Space: A laboratory space is defined within the “clean” boundary of an experimental space.  In the case of the Davis Campus, the division is defined by the doors into the shower area, cart wash, and Davis Cavern from either the decline or the Upper Davis Drift. Individuals working within a defined laboratory space underground are required to follow specific PPE requirement for that space, which may supersede the requirements set forth above.  These individuals are, however, required to follow the requirements above any time they are not within the laboratory space.  

5.3. Additional PPE Requirements

A Job Hazard Analysis (JHA), Hazard Analysis Training (HAT) or Standard Operating Procedure (SOP) is required to be completed for all work performed at SURF per policy EHS-6000-L1-01.  One component in creating these documents is to identify any PPE required in addition to the base requirements identified in this policy.  Requirements for PPE identified in a JHA or SOP must be followed in addition to those requirements identified herein.

5.4. Education and Training Requirements

All people exposed to hazards at SURF are required to receive site specific training.  This training is to include the appropriate personal protective equipment for the areas in which the hazards exist.  This training will also include when and how to wear the PPE to minimize the risk of injury.

5.5. Maintaining PPE

Trained personnel will perform maintenance and inspections of PPE.  Workers are responsible for the care of their PPE and should note any deficiencies or irregularities with their PPE to their supervisors and/or EHS personnel.

6.0 REFERENCE AND  RELATED DOCUMENTS
  • PPE Policy Quick Reference