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The Accountant reports to the Chief Financial Officer and provides accounting and payroll support.
Closes:

Position Summary

The Accountant reports to the Chief Financial Officer and provides accounting and payroll support.

Functional Responsibilities (include but are not limited to)

Monitors accounts and prepares financial statements.

  • Compiles and analyzes financial information to prepare entries to accounts and document transactions.
  • Establishes, maintains, and coordinates the implementation of accounting and accounting control procedures.
  • Monitors and reviews accounting and related system reports for accuracy and completeness.
  • Prepares and reviews revenue, expense, payroll entries, invoices, and other accounting documents.
  • Prepares balance sheet, accounting records, and financial statements.
  • Reconciles the accounting system and other revenue/expenditure tracking systems.
  • Interacts with internal and external auditors in completing audits. 

Monitors purchasing and inventory activity to ensure compliance with accounting procedures.

  • Prepares requisitions and monitors receiving vouchers.
  • Accounts for receipt of goods and payment of vendors.
  • Explains billing invoices and accounting policies to staff, vendors, and clients.  

Accounts Payable & Receivable

  • Reviews invoices and enters data in accounting system.
  • Pays invoices by writing checks and initiating electronic deductions.
  • Calculates and prepares invoices for reimbursement of funds.
  • Drafts memos to explain expenditures.
  • Tracks contractor and consultant payments to ensure payment amounts are within limits.
  • Files paid vouchers.

Banking & Account Reconciliation

  • Prepares credit applications and tax exemption forms to set up new vendor accounts.
  • Prepares, verifies, and makes bank deposits.

Purchase Orders & Travel Vouchers

  • Prepares travel vouchers and tracks per diem and expenses.

Payroll & Leave Tracking

  • Enters hours worked into payroll system and processes payroll.
  • Enters ACH information on bank website for payroll deposits and automatic tax payments.
  • Contacts staff to ensure all leave slips received prior to processing payroll.
  • Files payroll information.
  • Files certified payroll reports.

Payroll Expenses & Reports

  • Makes electronic payments to the South Dakota Retirement System.
  • Completes federal tax reports.
  • Prepares W-2’s and 1099’s at yearend.

Desired Qualifications

Education & Experience

  • Bachelor’s degree in Accounting; or a bachelor’s degree in Business Administration or related field with at least 12 semester hours of accounting coursework.
  • Two years of experience in accounting.

Competencies

  • Attention to Detail—Ability to pay careful attention to details and complete tasks in an accurate, complete, and timely manner.
  • Organization—Ability to prioritize tasks, manage time, keep order, and coordinate a variety of activities.
  • Information Seeking—Ability to collect complete information about issues.
  • Problem Solving—Ability to identify problems and use judgment to generate and evaluate alternatives to make sound recommendations.
  • Initiative—Puts forth the effort required to achieve goals.
  • Integrity—Conducts self in an honest, ethical, responsible, and respectful manner.
  • Communication – Ability to convey information (in writing and orally) in a clear, understandable manner.
  • Customer Service—Ability to interact courteously with customers and discover and address their needs.

The South Dakota Science & Technology Authority (SDSTA) is an Equal Opportunity/Affirmative Action employer committed to the development of a diverse workforce. Applicants are invited to self-identify as an individual with a disability or as a protected veteran. Forms are available on the website www.sanfordlab.org/careers or upon request from Human Resources.