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The Procurement Specialist is responsible for procuring materials, supplies, and services according to specification at the lowest available cost.
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Position Summary

The Procurement Specialist is responsible for procuring materials, supplies, and services according to specification at the lowest available cost.

Functional Responsibilities (include but are not limited to)

Requisition Processing

  • Provides information and advice on materials, supplies, and services available. 
  • Examines and evaluates requisitions for complete and accurate specifications and to ensure all necessary information is provided; clarifies unclear items, recommends alternatives.
  • Revises and develops requisitions to ensure that specifications are concise, understandable, and describe the minimum level of quality and quantity necessary for the intended purpose.
  • Processes requisitions and prepares purchase orders.

Solicitation of Quotes and Bids

  • Prepares formal quotation and bid proposals when necessary, following formal procedures.
  • Distributes requests for quote or bid to appropriate vendors.
  • Secures and compares quotes over the telephone, by email, and from catalogs and websites.
  • Obtains recommendations from suppliers for substitute items; communicates with requisitioner to determine best procurement.
  • Monitors and follows applicable laws and regulations.

Quality Control

  • Researches and evaluates vendors based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and reputation/historical performance.
  • Reviews deliveries and monitors services to ensure compliance with contracts by vendors.
  • Contacts vendors by telephone or in writing to resolve problems and expedite the delivery of materials and supplies. 
  • Learns and adheres to sponsor, SDSTA, and Property Donation Agreement (PDA) requirements.

Record Keeping

  • Maintains source lists and records of purchases, vendors, and specifications to provide documentation and to determine past sources of supplies.
  • Documents compliance with sponsor, SDSTA, and Property Donation Agreement (PDA) requirements.

Desired Qualifications

Education & Experience

  • High School Diploma or GED; associate or bachelor’s degree preferred.
  • 1-2 years of experience as a purchasing agent or relevant role preferred.
  • Demonstrated experience negotiating prices and/or terms and conditions preferred.
  • Supply chain/logistics experience and/or training preferred.

Knowledge & Skills

  • Basic arithmetic.
  • E-mail, word processing, and spreadsheets.

Competencies

  • Attention to Detail – Ability to pay careful attention to details and complete tasks in an accurate, complete, and timely manner.
  • Information Seeking – Ability to collect complete information about issues.
  • Problem Solving – Ability to identify problems and use judgment to generate and evaluate alternatives to make sound recommendations.
  • Customer Service – Ability to interact courteously with customers and to discover and address their needs.
  • Organization – Ability to prioritize tasks, manage time, keep order, and coordinate a variety of activities.

Work Requirements

  • Work independently with minimal supervision.
  • Extensive experience in office administration.
  • Effectively and cooperatively interact with staff, supervisors, and management.
  • Provide proof of a valid driver's license.
  • Perform limited physical labor and light lifting typical of an office environment.
  • In addition to working in a typical office environment, some duties may require activity out in the field and deep underground.
  • Infrequent shift, weekend, and holiday work may be required.

The South Dakota Science & Technology Authority (SDSTA) is an Equal Opportunity/Affirmative Action employer committed to the development of a diverse workforce. Applicants are invited to self-identify as an individual with a disability or as a protected veteran. Forms are available on the website www.sanfordlab.org/careers or upon request from Human Resources.