The Procurement Specialist is responsible for procuring materials, supplies, and services according to specification at the lowest available cost.
Functional Responsibilities (include but are not limited to)
- Provides information and advice on materials, supplies, and services available.
- Examines and evaluates requisitions for complete and accurate specifications and to ensure all necessary information is provided; clarifies unclear items, recommends alternatives.
- Revises and develops requisitions to ensure that specifications are concise, understandable, and describe the minimum level of quality and quantity necessary for the intended purpose.
- Processes requisitions and prepares purchase orders.
Solicitation of Quotes and Bids
- Prepares formal quotation and bid proposals when necessary, following formal procedures.
- Distributes requests for quote or bid to appropriate vendors.
- Secures and compares quotes over the telephone, by email, and from catalogs and websites.
- Obtains recommendations from suppliers for substitute items; communicates with requisitioner to determine best procurement.
- Monitors and follows applicable laws and regulations.
- Researches and evaluates vendors based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and reputation/historical performance.
- Reviews deliveries and monitors services to ensure compliance with contracts by vendors.
- Contacts vendors by telephone or in writing to resolve problems and expedite the delivery of materials and supplies.
- Learns and adheres to sponsor, SDSTA, and Property Donation Agreement (PDA) requirements.
- Maintains source lists and records of purchases, vendors, and specifications to provide documentation and to determine past sources of supplies.
- Documents compliance with sponsor, SDSTA, and Property Donation Agreement (PDA) requirements.
Education & Experience
- High School Diploma or GED; associate or bachelor’s degree preferred.
- 1-2 years of experience as a purchasing agent or relevant role preferred.
- Demonstrated experience negotiating prices and/or terms and conditions preferred.
- Supply chain/logistics experience and/or training preferred.
Knowledge & Skills
- Basic arithmetic.
- E-mail, word processing, and spreadsheets.
- Attention to Detail – Ability to pay careful attention to details and complete tasks in an accurate, complete, and timely manner.
- Information Seeking – Ability to collect complete information about issues.
- Problem Solving – Ability to identify problems and use judgment to generate and evaluate alternatives to make sound recommendations.
- Customer Service – Ability to interact courteously with customers and to discover and address their needs.
- Organization – Ability to prioritize tasks, manage time, keep order, and coordinate a variety of activities.
- Work independently with minimal supervision.
- Extensive experience in office administration.
- Effectively and cooperatively interact with staff, supervisors, and management.
- Provide proof of a valid driver's license.
- Perform limited physical labor and light lifting typical of an office environment.
- In addition to working in a typical office environment, some duties may require activity out in the field and deep underground.
- Infrequent shift, weekend, and holiday work may be required.
The South Dakota Science & Technology Authority (SDSTA) is an Equal Opportunity/Affirmative Action employer committed to the development of a diverse workforce. Applicants are invited to self-identify as an individual with a disability or as a protected veteran. Forms are available on the website www.sanfordlab.org/careers or upon request from Human Resources.